Top Small Business Payroll Services for 2023

October 7, 2019

employee per month

If you want the full-service option, the cost bumps up to a $37 base price plus $4 per payee. In contrast, ADP, which outsources its insurance integrations, charges an extra fee on top of the premium.

  • At Concurrent HRO we provide a cloud-based platform to automate repetitive tasks, accelerate payroll processing, eliminate errors, and remain compliant with State and Federal laws and regulations.
  • RUN Powered by ADP also offers a variety of HR resources, but only in their top plans.
  • It’s easy to use and comes equipped with payroll and HR features like new hire reporting, payroll tax administration, direct deposit, time tracking, and more.
  • Instead, you pay just $5 per month per payee with unlimited payroll runs.
  • Small business payroll software helps small business owners streamline and automate payroll processing and employee benefits management.

Payroll Mate from Real Business Solutions offers an affordably priced payroll application ideally suited for small businesses that prefer an on-premise application. Payroll Mate can only be used on Windows operating systems, and does not offer online access, though the product can be hosted on a remote server if desired. The AutoPilot feature is a great option for businesses that pay a high number of salaried employees, and Gusto offers good integration options with a variety of third-party applications. OnPay is The Ascent’s number one choice for payroll services for small businesses with good reason.

RUN by ADP — Good for: Automating recurring payroll

It also allows you to perform at no extra cost. Business owners looking to save money on payroll processing can use the self-service option, which will enable you to pay employees with unlimited payroll runs and e-file taxes yourself. Payroll services do all of the hard work for you and handle any legal requirements for your state so you can focus on running your business. The best payroll services offer an automated solution that records employees’ time, calculates and processes payroll, and includes free end-of-year tax filings.

day free trial

QuickBooks Payroll is an online payroll processing service designed for small businesses. It offers full-service payroll features, making it easy for businesses to pay employees, collect payroll taxes, prepare tax forms, and more. The service offers payroll tax compliance in all 50 states, automatic collection of payroll taxes, fast direct deposit/check payments to employees, benefits management, PTO tracking, and much more. In our opinion, Gusto offers the best small-business payroll features for your buck. Starting at $40 a month plus $6 per person paid, Gusto calculates and files your payroll taxes. It also submits your end-of-year tax paperwork at no additional cost, which HR-first providers like ADP and Paychex don’t.

Best HRMS for Human Resource Management in 2023

We break down your options with our list of the top payroll service providers for small businesses. You must understand how payroll taxes are handled for your location, so you can choose the best system for your situation. If you are located in a state that requires quarterly reports, it would be best to choose a payroll solution that accommodates this requirement.

Below, we’ve rounded up the best payroll services to help you compare and select the platform that’s best for your business. This software is something of a household name among small business owners, many of whom are familiar with the company’s popular accounting software. QuickBooks Payroll offers three distinct payroll plans that you can choose from, depending on the unique needs of your business. Many payroll providers offer a full-service and a self-service option. This lets you decide which processes you choose to outsource and which processes you’ll run yourself or automate through the payroll software.

Paychex Key Features

Ideally, you should look for a company that provides online resources and personalized assistance via phone or email. Justworks is software that makes it easier to start, run and grow a business. It provides entrepreneurs and their teams with automated Payroll, compliance support, and HR tools- all in one place. The software comes with mobile functionality that allows staff to work while on the go. Their knowledge base has in-depth data, information, and guidance to help you learn about various aspects of payroll and taxation. They provide data-rich HR analytics that helps you better understand various business aspects. Paycor’s Predictive Resignation tool helps predict staff resignations and prepare them in advance.

How do you set up a simple payroll system?

  1. Step 1 – Apply for an EIN.
  2. Step 2 – Obtain your local or state business ID.
  3. Step 3 – Collect employee documents.
  4. Step 4 – Choose pay periods.
  5. Step 5 – Purchase workers' compensation insurance.
  6. Step 6 – Offer optional benefits to employees.
  7. Step 7 – Open a payroll bank account.

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